Parking management software is an essential tool for facility managers, automating parking access control, parking sharing, the management of allocated parking and tandem parking within any car park setup. It integrates with popular office tools to support communication and hybrid work environments. Innovative parking solutions such as Parkalot have the power to make your parking management processes smooth, simple and stress-free.

Parkalot is a cloud-based parking management system that simplifies daily parking reservations using smart, user-friendly parking management technology. Organisations can set up their car parks by creating numbered or named spaces, define booking rules and priorities, and invite employees to reserve spots through an intuitive web or mobile app. Users can make parking reservations in just a few clicks and receive real-time updates on availability, ensuring fair access and maximum space utilisation. Parkalot requires no hardware or IT support, integrates smoothly with existing workflows, and scales effortlessly for all types of workplaces. By automating processes and improving visibility, it helps reduce parking stress, reduce administrative workload, and creates a more efficient and sustainable approach to parking management.

Parkalot seamlessly integrates with Single Sign-On (SSO) providers like Microsoft Entra and Okta, supports automated user provisioning through SCIM, and offers Slack notifications, calendar synchronisation with Outlook and Google Calendar, as well as API access for connecting with hardware and third-party software. These integrations simplify authentication, automate user management, enhance communication, and ensure smooth coordination of parking bookings across your organisation.

Setting up Parkalot is quick and straightforward—it usually takes less than 30 minutes and doesn’t require any specialised hardware or IT support. All you need is an internet connection and a list of your parking spaces. Most organisations can complete the setup, configure rules, and invite users in under half an hour. Need a hand? Book a demo with our parking expert and we’ll gladly assist with getting your account up and running.

With Parkalot, you pay on a monthly basis, with no long-term contract or commitment. Feel free to use Parkalot as long as you need it.

If you’re still not sure it’s right for you, why not demo it for free? 

Parkalot can be up and running in under 30 minutes. What’s more, our team can assist you in implementing policies, maps or anything else you’re not sure about.

Our app is designed to be easy to use, for both administrators and employees. 

It depends on what kind of “lot owner” you are. Parkalot is designed to support small business owners, office managers, and facility managers in managing parking lots for employees and visitors. Parkalot offers a powerful, affordable, and scalable solution. We suggest starting with our 30-day free trial to see if we meet your specific needs. 

However, if you are a commercial parking operator, Parkalot is not the right solution for you.

Parkalot is designed specifically to help facility managers automate routine parking tasks across multiple sites, saving significant time and reducing manual errors. Here’s how the platform achieves this:

Automated User Management

One of the biggest time-savers is Parkalot’s automated user management. It integrates with SCIM (System for Cross-domain Identity Management) and SAML, which automates the process of adding and removing users across all your sites. This means:

• No Manual Data Entry: When a new employee joins or leaves, their access is automatically updated, eliminating the need for manual admin work.
• Reduced Errors: By removing manual data entry, you also remove the risk of human error, ensuring access is always correct and up-to-date.
• Single Sign-On (SSO): Users can log in with their existing corporate credentials (via Microsoft, Google, or Okta), making access seamless and secure.

Smart Parking Rules and Policies

You can set up custom rules that run automatically, removing the need for constant oversight.

• Booking Windows and Limits: You can define how far in advance employees can book a space or limit the number of reservations per week for certain groups. These rules are enforced automatically by the system.
• “Confirm or Release” Feature: If you have permanently assigned spaces, you can set a rule requiring owners to confirm their use by a specific time. If they don’t, the space is automatically released back into the general pool for others to book, ensuring maximum utilisation.
• Automated Waitlist: When all spaces are full, employees can join an automated waitlist. The system then fairly and automatically assigns a freed-up space to the next person in line, without any admin intervention.

API-First Design for Multi-Site Operations

For managing multiple locations, Parkalot’s Open API is a powerful automation tool. It allows you to:

• Synchronise Systems: Automatically sync vehicle and permission data across all your sites, ensuring gate access decisions are consistent everywhere.
• Integrate with Existing Tech: Connect Parkalot with your existing HR, security, or building management systems to create a seamless, automated workflow.

Integrations with Everyday Tools

Automation also comes from integrating Parkalot into the tools your team already uses, which reduces friction and the need for manual reminders.

• Slack & Calendar Syncing: The platform integrates with Slack, Outlook, and Google Calendar. Bookings can be made and automatically synced to calendars, and notifications can be sent directly through these channels.
• Real-Time Availability: Employees can see live space availability and book independently, so you don’t have to answer “is there a space?” questions.

Want to try Parkalot for yourself? We suggest starting with our 30-day free trial to see if we meet your specific needs. 

Managing employee parking is a surprisingly common and complex challenge for many businesses. Based on industry insights, here are the key difficulties companies face and how technology like Parkalot provides practical solutions.

• High Demand and Limited Supply: This is the root of most problems. As employees return to the office, parking capacity is often insufficient, leading to stress and frustration. A real-world example is insurer Klesia, where 250 employees had to share only about 100 parking spots across two buildings.
• Employee Anxiety and Inefficiency: The daily hunt for a space is a major source of employee stress. Many workers arrive early just to secure a spot, some start their day already frustrated, and a significant number have even been late to work due to parking difficulties. This “parking stress” negatively impacts morale and productivity before the workday even begins.
• Perception of Unfairness: When parking is scarce, it often feels unfair. Without a clear system, the same people may consistently get spaces, leading to resentment among employees with different commutes or schedules, such as parents dropping off children.
• High Administrative Overhead: Managing parking manually through spreadsheets, permits, or emails is incredibly time-consuming for facility managers. They often find themselves mediating disputes, handling lost access cards, and managing paperwork, which takes time away from more strategic work.

How Technology Solves These Challenges

Modern parking management platforms like Parkalot directly address these pain points by automating processes and creating a fair, transparent system.

• Fair and Transparent Bookings: Technology replaces the “first come, first served” scramble with a digital booking system. Employees can reserve a spot in advance through a mobile app or web portal, eliminating uncertainty. Features like automated waitlists fairly allocate freed-up spaces, which removes the perception of favouritism and ensures equitable access.
• Real-Time Visibility & Reduced Stress: By providing live information on space availability, employees know before they leave home or arrive at the office if a spot is open. This real-time data, often available via digital signage or apps, can save employees 20-30 minutes per day of searching time, drastically reducing frustration.
• Data-Driven Optimization: Technology provides powerful analytics and reporting on occupancy and usage patterns. This data allows facility managers to make informed decisions—for example, rightsizing space allocation or understanding true demand trends, which can lead to significant cost savings.
• Significant Administrative Savings: Automated systems handle booking, cancellations, and user management (like adding or removing employees), drastically reducing the manual workload for administrators. This frees up facility managers to focus on more strategic tasks and reduces the time spent resolving parking conflicts.
• Supporting Modern Workplace Policies: Technology can be configured to support specific company goals. For instance, you can incentivize sustainable commuting by reserving premium spots for carpoolers or EV drivers, helping to encourage broader company initiatives.